Code of Conduct Policy Statement
- Policy Statement
Our Employee Code of Conduct company policy outlines our expectations regarding employees’ behaviour towards their colleagues, supervisors and overall organisation. We promote freedom of expression and open communication. But we expect all employees to follow our code of conduct. They should avoid offending, participating in serious disputes and disrupting our workplace. We also expect them to foster a well-organised, respectful and collaborative environment.
- Scope
This policy applies to all our employees regardless of employment agreement or position.
What are the components of an Employee Code of Conduct Policy?
Company employees are bound by their contract to follow our Employee Code of Conduct while performing their duties. We outline the components of our Code of Conduct below:
Compliance with law
All employees must protect our company’s legality. They should comply with all environmental, safety and fair dealing laws. We expect employees to be ethical and responsible when dealing with our company’s finances, products, partnerships and public image.
Respect in the workplace
All employees should respect their colleagues. We won’t allow any kind of discriminatory behaviour, harassment or victimisation. Employees should conform to our equal opportunity policy in all aspects of their work, from recruitment and performance evaluation to interpersonal relations.
Protection of Company
All employees should treat our company’s property, whether material or intangible, with respect and care. Employees: Shouldn’t misuse company equipment or use it frivolously. Should respect all kinds of incorporeal property. This includes trademarks, copyright and other property (information, reports etc.) Employees should use them only to complete their job duties. Employees should protect company facilities and other material property (e.g. company cars) from damage and vandalism, whenever possible.
Professionalism
All employees must show integrity and professionalism in the workplace including but not exclusive to personal appearance and hygiene
- Corruption
We discourage employees from accepting gifts from clients or partners. We prohibit bribery for the benefit of any external or internal party.
Job duties and authority
All employees should fulfil their job duties with integrity and respect toward clients, stakeholders and the community. Supervisors and managers mustn’t abuse their authority. We expect them to delegate duties to their team members taking into account their competencies and workload. Likewise, we expect team members to follow team leaders’ instructions and complete their duties with skill and in a timely manner. We encourage mentoring throughout our company.
Conflict of interest
We expect employees to avoid any personal, financial or other interests that might hinder their capability or willingness to perform their job duties.
Collaboration
Employees should be friendly and collaborative. They should try not to disrupt the workplace or present obstacles to their colleagues’ work.
Communication
All employees must be open to communication with their colleagues, supervisors or team members.
Benefits
We expect employees to not abuse their employment benefits. This can refer to time off, insurance, facilities, subscriptions or other benefits our company offers.
Policies
All employees should read and follow our company policies. If they have any questions, they should ask their managers.
Disciplinary actions
Our company may have to take disciplinary action against employees who repeatedly or intentionally fail to follow our code of conduct.
Disciplinary actions will vary depending on the situation. Possible consequences include: Demotion
Sanction
Suspension or termination for more serious offences
We may take legal action in cases of corruption, theft, embezzlement or other unlawful behaviour.
Ethics and code of conduct objectives
This business code allows Don’t Skip Ltd to share its ethical principles with agents, broadcasters, streaming services & third parties.
The purpose is to raise awareness about ethical values and make sure that business practices and company policies are ethical at all times.
We ask agents, broadcasters, streaming services & third parties to comply with the group ethical and organisational values and uphold these through their own behaviour and decision-making when working with Don’t Skip Ltd. This document further explains the 7 Ethical Principles shared across with our agents, broadcasters, streaming services & third parties. We request your company to apply those principles and professional conducts so that we can do business together.
Agents, broadcasters, streaming services & third parties engaging in unethical or illegal behaviour when making business linked to Don’t Skip Ltd will be subject to termination. Don’t Skip Ltd will refer cases to government authorities when appropriate.
7 Ethical Principles
Employees, contractors, agents, broadcasters, streaming services & third parties must adhere to the highest standards of ethical conduct at all times.
Don’t Skip Ltd’s 7 Ethical Principles are:
- Honesty and Integrity
- Fairness of commercial practices
- Data confidentiality
- Professional behaviour
- Professional skills and added value
- Social respect (includes D&IE)
- Environmental care
Those principles are defined to guide the way we do business together.
Honesty and Integrity
Compliance with rules and regulations
Employees, contractors, agents, broadcasters, streaming services & third parties have to be aware of the rules and regulations applicable and make sure to comply with them. This is to avoid financial penalties or criminal prosecutions and also to maintain our reputation.
Honesty, Integrity and Loyalty in the day to day operations and in the means to conduct business
Beyond simply obeying the law, we also ask each employee, contractor, agent, broadcaster, streaming service & any third party to conduct business with honesty, integrity and loyalty. Honesty must be a focus in all our business affairs. Information provided to our business partners or shared by them must always be truthful and never misleading.
Fairness of commercial practices
Corruption, bribery, money laundering, embezzlement strictly prohibited
Any improper payment to gain advantage in any situation is never acceptable, whatever the context or the geographic area.
Don’t Skip Ltd has to comply with the FCPA (Foreign Corrupt Practice Act) which highlight the following main rules applicable to all employees and to partners of Don’t Skip Ltd (including agents, business partners & third parties):
- It is strictly prohibited to authorise, offer or provide anything of value (cash, cash equivalents, gifts, charitable contributions, grants, sponsorships, trips, investments, entertainment, accommodations, commitments to invest in businesses that are unrelated to the agreement with a third party, and anything else of tangible or intangible value) to a Foreign or National Government Official for the purpose of obtaining or retaining business, securing a business advantage, or redirecting business to anyone;
- No cash payments should be made to any Foreign or National Government Official;
- Any payment, gift, or benefit given to a private person (non-government official), directly or indirectly, must be reasonable and customary, not lavish or excessive;
- Corruption, bribery, money laundering, embezzlement, unlawful or improper means to conduct business, securing improper advantage are strictly prohibited. In case of any doubt on the adequacy of a business practice, employees are requested to address the issue to the hierarchy and/or Top Management.
Further to these rules, the company has a Gifts and Entertainment Policy that provides guidelines to Don’t Skip Ltd Employees for the business related gifts and entertainment given or received by our company and those acting on its behalf. In no circumstances, our agents, business partners & third parties must be used to make gifts on behalf of Don’t Skip Ltd subsidiaries.
On the other hand, Don’t Skip Ltd employees are requested not accepting gifts or favours from business partners/ third parties except business meals paid by the business partner (as long as the business partner is present during the meal and that the meals are not frequent), except invitations to partners seminars or events, except demo products provided without charges by vendors and except gifts with a value lower than 50 dollars received only once a year and related to a very particular event (end of year chocolates or bottle of wine for example). Our employees, contractors, agents, broadcasters, streaming services & third parties must never be used to change a gift to something that appears to be a service.
Declaration of any potential conflict of interests to the hierarchy
A conflict of interest appears when your personal interest or the one of one of our employees may determine a decision that is not in the best interest of the company. It is required to alert Don’t Skip Ltd in case there is any doubt on a potential conflict of interest or on the potential appearance of a conflict of interest.
Commercial documents to be made with highest ethical standards
It is never acceptable to make any false, inaccurate or misleading commercial documents or business documents. Commercial documents (such as invoices, delivery notes, credit notes, purchase orders etc) must be made with the highest ethical standards.
Data confidentiality
No unauthorised disclosure of confidential information
Employees, contractors, agents, broadcasters, streaming services, business partners & third parties must work to safeguarding Don’t Skip Ltd intellectual property and confidential information that they may receive for business purposes (for example financial results, plans, pricing, clients or supplier information or lists, sales figures, strategic information, any information that is private to our company).
Professional behaviour
Awareness of clients and vendors expectations
We invest in having long term relationships with our clients and vendors. We value those relationships and always want to keep on top of their expectations and to meet all our commitments. Our Employees, contractors, agents, broadcasters, streaming services & third parties are invited to work with the same values.
Fraud or any business crime strictly prohibited
Employees, contractors, agents, broadcasters, streaming services & third parties commit in doing business with highest integrity.
Professional skills and added value
Employees, contractors, agents, broadcasters, streaming services, & third parties commitment and duty to provide high quality service and added value.
Social respect
Respect of people
Don’t Skip Ltd promotes a culture of respect of people at the workplace as well as in the employment process.
Don’t Skip Ltd forbids harassment in any form, intimidation or offensive work environment and expects the same from its agents, business partners & third parties.
Promotion of cultural differences
Don’t Skip Ltd is an international company and one of our strengths is being multinational. We strive to create an international environment and to promote cultural differences.
No discrimination of any type is acceptable within the organisation.
Environmental care
Typically the services we distribute are often digital. However, we are subject to recycling guidelines in our offices and shared workspaces. Employees, contractors, agents, broadcasters, streaming services & third parties are highly encouraged to raise awareness around environmental care.